NAME OF CHAPTER.
This Chapter, under Charter from the International Supreme Council of the Order of DeMolay, and know as Alexandria-Washington Chapter of the Order of DeMolay, shall be governed first by the Constitution, Statutes, and Chapter Regulations of the International Supreme Council of the Order of DeMolay; and second by the following- bylaws;

ARTICLE I -MEETINGS

SECTION 1. Stated Meetings:
The Stated Meetings of the Chapter shall be held at the George Washington Masonic National Memorial in Alexandria, Virginia, on the first and third Sunday of each month with the exception of June when there will be a meeting on the first Sunday only. In July and August there will be a meeting on the third Sunday only.

SECTION 2. Executive Committee Meetings:
The Master Councilor shall have one (1) or more Executive Committee Meetings every other month; no Official Chapter Business shall be conducted at these meetings. The main purposes of these being to review Chapter progress and make recommendations to the Committees. This Committee shall be made up of the Master Councilor, Senior Councilor, Junior Councilor and Chapter Advisor. Time and place of these meetings are to be convenient to the Master Councilor and Chapter Advisor.

SECTION 3. Committee Meetings:
All Standing Committee Chairman shall hold one (1) or more Committee Meetings each month, at which time they shall discuss, plan and analyze all aspects of their committee, and they shall draw up recommendations which they shall make to the Chapter at the next Stated Meeting following the Committee Meeting.

SECTION 4. Cancellation or Change of Meeting:
A Stated Meeting may be cancelled or a change made in time or place by appropriate "Official" action of the voting Chapter members.

ARTICLE II -TERM OF OFFICE

SECTION 1. Term of Office:
The Master Councilor, Senior Councilor and Junior Councilor of the Chapter shall be elected every six (6) months; on the second meeting of May and the second meeting of November.

SECTION 2. Election of Offices:

1. The elective officers shall be elected by a paper ballot cast by the individual members present only. A majority of the ballots, not counting blank ballots, shall be necessary for a choice
    
2. Qualifications to Vote: A member shall not be eligible to vote unless he has earned and received an Obligation Card.
    
3. A Senior DeMolay may run for the office of scribe.

SECTION 3. Installation:
Officers be installed within forty-five (45) days after the determination of officers has been made.

SECTION 4. Duties of Officers

1. Master Councilor

 
1. It is the duty of the Master Councilor to see that the statutes of the International Supreme Council of the Order of DeMolay and Bylaws of the Chapter are fully observed by the Chapter; that accurate records are kept and just accounts rendered; and that initiations are held at least once in his term of office
    
2. He shall preside at meetings of the Chapter. If absent, the next ranking officer will preside.
    
3. He is required to appoint standing Committees, committees for visitation of petitions and all special committees.
    
4. He shall superintend the observance of Obligatory days
    
5. He shall perform all other duties appropriate to his office and those assigned to him by ISC Statutes, these Bylaws and the Executive Officer of the Commonwealth of Virginia.
    
6. He shall be the chairman of the communications committee.
    
2. Scribe

 
1. The Scribe shall record all the Transaction of the Chapter proper to be in written
    
2. He shall keep the records for inspection.
    
3. He shall collect all fees and dues and pay the same immediately to the Treasurer and take his receipts therefore.
    
4. He shall perform all duties appropriate to his office, and those assigned to him by these Bylaws, ISC Statutes and Executive officer of the Commonwealth of Virginia.
    
3. Senior Councilor

 
1. The Senior Councilor shall be chairman of the fund raising finance committee
    
2. Prepare a term plan to be submitted one month prior to his installation as Master Councilor.
    
3. He, in consultation with the Executive Committee, shall prepare an appointment list; for the next term of office (as Master Councilor) specifying Chairman and Vice Chairman for the following standing committees. Athletic, Auditing, Awards, Communications Degree work, Entertainment, Finance, Membership, Sick
    
4. Junior Councilor

The Junior Councilor shall be chairman of the Membership Committee, and perform the duties of coordinating Orientation & Proficiency for the new members.
 

5. Treasurer

 
1. He shall perform all duties appropriate to his office, and those assigned to him by these Bylaws, the ISC Statutes or the Executive Officer of the Commonwealth of Virginia.
    
2. He shall be a member of the fund raising-finance committee.
    
6. Stewards

It shall be the duty of the stewards to have the Chapter room prepared with all necessary regalia and equipment at least fifteen (15) minutes before the stated start time of any Stated or Called meeting. They shall store all equipment at the close of meeting and maintain and transport all the properties of the Chapter.


 

7. Other Officers

Each shall perform all the duties appropriate to his office, and those assigned to each by these Bylaws, ISC Statutes, or the executive Officer of the Commonwealth of Virginia,

ARTICLE III -FEES

Section 1. Membership:
Membership in this Chapter shall be by Life Membership or Affiliation. The Life Membership Fee is ten (10.00) dollars plus any fee due to the International Supreme Council and State Association. The fees must be paid before conferral of the DeMolay Degree.

Section 2. Affiliation:
The fee for affiliation in this Chapter shall be ten ($10.00) dollars and must accompany the petition for affiliation.



ARTICLE IV -DRESS CODE

Section 1. Attire:
The first meeting of the month shall be casual attire. The second meeting of the month shall be proper attire. No member of Alexandria-Washington Chapter shall be admitted to any Stated, Called or Special meeting unless properly attired.

Section 2. Proper Attire:
Proper attire consists of suits, sports coats, with ties, dress shirts, dress shoes and dress slacks.

Section 3. Dress for Masonic affiliated activities:
The dress for Masonic affiliated activities shall be that of proper attire unless stated otherwise.



ARTICLE V - VOTING

Section 1. Voting:
A Chapter member is eligible to vote if he is in good standing, has not been validly suspended or expelled and has been declared proficient.

Section 2. Proficiency:
A member must, by examination in open Chapter at a stated or special meeting, demonstrate that he committed to memory the obligation and examination queries, in order to be eligible to vote on petitions, the election of officers, or other matters, or to hold office. When a member has thus demonstrated his proficiency, he will be issued and obligation card. Ruling for the demonstration of proficiency shall be determined by a majority vote of the voting Chapter members.

Section 3. Presiding officer:
The Master Councilor as presiding officer shall be entitled to his one (1) vote of all matters that are brought before the assembly, except when otherwise prohibited by these bylaws.



ARTICLE VI -COMMITTEES

Section 1. Standing Committees:
The Master Councilor shall appoint, on the day of his installation or as soon thereafter as possible, the following Standing Committees:

1. An Athletic Committee to plan and coordinate sporting activities.
   
    
2. An Auditing Committee of two (2) or more members of the Chapter and one member of the Advisory Council, whose duties shall be to examine the books of the Treasurer and Scribe and report thereon to the Advisory Council and to the Chapter, at the next stated meeting, or a later date if approved by the chapter advisor.
   
    
3. An Awards Committee to keep the records of Awards and Competitions and to recommend the dispersal of awards and recognition's therein.
   
    
4. A Communication Committee, whose duties include the monthly production and disbursement of the news letter and public relation activities as needed.
   
    
5. Degree Work Committee, whose duties shall be to organize the Initiatory and DeMolay Degree rehearsals and performance of these degrees at the request of the Master Councilor.
   
    
6. An Entertainment Committee of two (2) or more members who shall have charge of the social activities of the Chapter.
   
    
7. A Finance Committee of two (2) or more members of the Chapter whose duties shall be to prepare a budget in accordance with ISC Statutes Section 352.6.
   
    
8. A Membership Committee of at least two (2) or more members of the Chapter and one member of the Advisory Council, whose duties shall be to plan, promote a proper membership program for the Chapter.
   
    
9. A Sick Committee, whose duties shall be to visit all sick members report to the scribe, or in open chapter, the results of their visits to any sick member, together with such recommendations as they may care to make.

Section 2. Special Committees:
The Master councilor, from time to time, may appoint such special committees as are deemed to be expedient or necessary. The size of a special committee shall be at the discretion of the Master Councilor. Unless the Chapter directs the size thereof.

Section 3. Chairman of Committee:
The first named member of any committee shall be Chairman thereof.

Section 4. Action by committees:
In case of the neglect of the Chairman of call a meeting of a committee in proper time, any two (2) members of a committee shall have the power to call together as many members of the same as are accessible, and if a majority be present, they shall be empowered to report their conclusions to the Chapter to the Chapter either jointly or individually.

Section 5. Master Councilor, Member:
The Master Councilor shall be, by virtue of his office, a member of all committees.

Section 6. Visitation Committees on Petitions:
Visitation committees on petitions must be appointed in accordance with ISC Statutes, Section 345.5.



ARTICLE VII -GENERAL

Section 1. Fund Raising:
The members of this Chapter shall not sell "door to door" involving any type of fund raising activity unless specifically approved by a two-thirds (2/3) majority vote of the voting members present at any stated or special meeting of this Chapter

Section 2. Appendix:
an Appendix to these bylaws shall be created which will house the standing policy of this Chapter. A standing policy may be passed by a majority vote of the voting Chapter members present at any Chapter meeting.

Section 3. Travel Expenses:
The Chapter shall reimburse all drivers for gas on Chapter sanctioned trips over fifty (50) miles round trip.

Section 4. Holiday cards:
The Chapter shall maintain a list of "friends" which shall receive Holiday cards from the Chapter each year.



ARTICLE VIII -DELEGATES

Section 1. Responsibilities:
The five (5) elected delegates shall attend all state business sessions, including conclave business session, Brotherhood business session and Luray Business session. (Lure and Brotherhood allow three (3) delegates)

Section 2. Election:
The nominations and elections shall be held at the first meeting in June of every year.

Section 3. Nominations:
All nominations must be seconded and there is no limit to the number of nomination for these positions.

Section 4. Attendance:
It is not necessary for a member to be present to be nominated to a delegate position, the member must have a signed statement expressing his willingness, and pledge to perform the responsibilities of his office. The statement must be on file with the Chapter when nominations are held in order for his name to be considered.

Section 5. Voting:
Each voting member will have five (5) votes. Voting will be cast by secret ballot. A majority is needed to win.

Section 6. Campaigning:
Before voting, each nominee may have one Brother give a short speech in his behalf. These speeches shall last no longer than five (5) minutes each.

Section 7. Confirmation:
The five (5) top vote receivers will become delegates and the first runner-up will become the alternate. In case of a tie, a re-ballot shall be taken, dropping the member who receives the least amount of votes.

Section 8. Alternate delegate:
The alternate delegate only becomes a delegate in the event that a delegate is absent from a business session. In the event the Chapter delegates will elect an additional alternative to serve as delegate from the Chapter at that state business session. The election will follow the same guidelines as set forth in the Article.